Step by step
Ask for a short private meeting
Send a neutral note: "Do you have 15 minutes today or tomorrow? I would like to talk something through." Early in the week is best.
Lead with the news
Do not build up to it. "I wanted to tell you first: I have decided to resign. My last day will be [date]."
Say thank you, briefly
Name one thing you appreciated. Keep it sincere and short.
Offer a handover plan
Mention what you will document and who could take over. Bring a rough list.
Handle questions calmly
You can decline to share where you are going or why. "I would rather keep that private, but I want to make this easy for the team."
Follow up in writing
Send your resignation letter or email the same day so HR has the date on record.
What if your boss reacts badly?
Stay calm and stick to the facts: your decision, your last day and your handover plan. You do not need to defend the decision. If the conversation becomes hostile, say you will follow up in writing and end the meeting.
Remote or hybrid teams
Use a video call rather than chat when you can. If your manager is unavailable for days, ask for a call and send the written notice after it, or send the notice and offer to talk if timing matters.
What not to say
- Criticism of the team or company
- Comparisons with your new salary
- "I might stay if…" unless you genuinely would